Date: Friday, 20th June 2025 (Matariki National Holiday)

Time: 2:00 PM – 8:00 PM

Venue: Hawkes Bay Racecourse, 300 Prospect Road, Hastings

All stall holders must read this form and agree to the conditions to be eligible to have a stall at this event. 

Calls for Stalls close on 1 June 2025

​

1. Health and safety: Everyone who sells food at this event must make sure the food is safe to eat. 

   1. You acknowledge that you have read, understood and agree to comply with the food safety guidelines in the form. At the set-up stage and during the event, Hastings District Council environmental health officers and event organisers will be inspecting stalls to make sure that they comply with the food safety guidelines. 

   2. You understand that if your stall is not safe, environmental health officers and event organisers reserve the right to ask you to stop trading, and/or to leave the event. There will be no refund of the stall fee. 

   3. Food Stall holders are asked to organise your own Hastings District Council or similar ‘food licence’ for this event, and individual stallholders are required to abide by the guidelines. 

   4. As a stallholder you accept that food safety is your responsibility which absolves the organisers of any liability related to the sale of food at the event. 

   5. Health & Wellbeing: Ngāti Kahungunu Iwi Incorporated is dedicated to informing whānau of healthy options. All food vendors will be given an opportunity to promote and deliver healthier options for cooking. 

​

2.0 Cooking: You are able to use several forms of cooking your kai in accordance to your food licence. Please abide by the conditions of that licence. If you are deep-frying, please bring a thick piece of custom board or timber to put under your fryer. 

 

3.0 Payment: Once we receive your online application, you will receive an online invoice for payment which is due for payment NO LATER THAN 10 June 2025.  Once your vendor application is confirmed, an invoice will be emailed to you for payment. All payments must be accompanied by the ID Code Number noted on your invoice so we can reconcile all payments.  

 

4.0 Cost: All costs are not gst included and apply to this event only.  Display Stall/Non sales $60. Small food/merchadnise $150 Large food/merchandise $250. Non Food vendors will go inside the building – Saddle Room, while the food vendors will remain outside in the food court. There are no refunds if you pull out between 10-20 June.

​

5.0 The Kahungunu Kaitiaki Initiative (Waste Management and Recycling): The KK Initiative is a movement that aims to revitalise the traditional concept of Kaitiakitanga within Ngāti Kahungunu Iwi whilst simultaneously improving the wellbeing of our community. Stall holders will be required to remove all their own site rubbish. Some bins for the public will be provided. You are encouraged to use recyclable and biodegradable products wherever possible. 

1. We acknowledge the interconnectedness that exists between ourselves and our natural            environment and in doing so we recognise that;

   1. We are dependent on our natural environment for sustenance.

   2. Our actions impact on our environment.

   3. The health of our environment has a direct influence on the health of our people (on many levels).

2. As Tangata Whenua we accept that we have a responsibility to care for, protect and preserve our  Environment and we believe that at no other time has there been more of a need for Kaitiakitanga to be upheld than right now.

3. The KK Initiative endeavours to empower Tangata Whenua through education and guidance to re-    Integrate this consciousness of care for Papatuanuku into their daily activities.

4. The ‘KK’ Initiatives underlying principles are;

   • empowerment through education (mātauranga)

   • inspire not enforce

   • lead by example

   • preserve traditional knowledge

   • collaborative efforts

   • achievable goals

   • minimise negative impact on the environment •       maximise and effect positive change 

We aim to;

• implement waste management systems into our daily lives ie homes, schools, hui, work places;

• promote and support good practices;

• educate and enable Tangata Whenua to make good choices;

• bring a deeper understanding of the relationship between food, health and land into our Iwi -  particularly from a Maori world view.

 

6.0 Clean-Up: All sites are to be left in their original clean state. 

 

7.0 Alcohol: Under no circumstances can alcohol be sold.  

 

8.0 Power: You need to supply your own power source.

 

9.0 Production: You must bring everything you need for food production including all cooking equipment, utensils, tables etc. and whatever the food is to be served on. It is recommended that on-site preparation be kept to a minimum. This includes tables and chairs. You need to bring everything you need to sell.

1. Set-up & Pack-Down Times: Set-up for stall holders is available from 8am on Friday 20 June.  

   1. Vehicles: Vendor Vehicles will be able to park in the main parking lot.

   2. Site Layout. All stalls will be set up in our layout on a first in first placing situation. 

 

 Contact for Vendors: Ruth Wong 0272139547 ruth@kahungunu.iwi.nz 

​

Vendor Opportunities

This is a fantastic opportunity for community groups and small businesses to showcase their products, services, and expertise.

Mākete Kai Waho - Outdoor Food Court

We have a dedicated space for food vendors to serve a diverse range of culturally rich and traditional kai.

Mākete Roto - Saddle Room

• For artisans and service providers, the Saddle Room offers an indoor marketplace ideal for businesses offering:

• Mirimiri (Traditional Māori Massage)

• Tā moko (Māori tattooing services)

• Handcrafted ointments and herbal remedies

• Pounamu, raranga, contemporary Māori artwork

• Clothing, merchandise, and cultural items

• Māori services displays